Trainee Administrator

Our client, a well established law firm in Gibraltar, is looking for a Trainee Administrator to join their Trusts and Corporate Services Department.

Main Duties and Responsibilities:

• Assist with managing the administration of client structures.
• Ensure procedures, standards and protocols are adhered to and uphold sound working practices to the satisfaction of key internal and external stakeholder/regulators, compliance and auditors.
• Digitise documents using document scanning hardware and software and ensure these are accessible and retrievable by filing them on Viewpoint under the correct client, matter and/or departmental system folders.
• Attend regular meetings with the Company Manager/TEP and other members of the team as necessary to discuss matters relating to the portfolio.
• Contribute to business and team objectives through active involvement in projects.
• Liaise with clients and intermediaries on a daily basis.
• Answer telephone calls to the department.
• Produce minutes and other documentation as required using precedents and templates.
• Provide administrative assistance to the team throughout the billing cycle.

The ideal candidate:

• Sound intellectual skills evidenced by a strong academic background to graduate level or equivalent combination of education, training and experience.
• Experience of working in a client/customer facing role.
• Knowledge of MS Office suite – Excel and Outlook essential.
• Excellent written, verbal, and face to face communication skills.
• Client orientated with the ability to handle highly confidential information and maintain high levels of confidentiality and discretion at all times.
• Excellent organisational, time, project and diary management skills.