Senior Administrator – Corporate Services

We are looking on behalf of our client for a Senior Administrator.

Duties:

• Assist with the day-to-day management of a portfolio of companies
• Assist with all aspects of administration of client structures on a daily basis
• Ensure the accuracy of initial input of statutory data on to Viewpoint
• Under the supervision of the Team Leader: Attending client meetings and overseeing the end to end management of board meetings; drafting file notes; updating the client database; forwarding instructions to other parties; drafting, preparing and reviewing corporate resolutions and board minutes; amendments to articles, preparing statutory returns and Companies House submissions/filings
• Consider and review legal and transactional documentation for accuracy
• Liaise with Banking Department including assisting in bank account opening process, preparation of payment instructions and monitoring execution of bank transfers
• Liaise with Accounting Department and external accountants in relation to the preparation of company accounts and the maintenance of appropriate financial records.
• Assist with periodic risk and client reviews on a frequency determined by the business including the maintenance of company records, files and contacting clients for information and/or documentation in order to update records
• Assist with the follow up and maintenance of FATCA and CRS procedures.
• Assist with the supervision, support and on-the-job training of junior colleagues.

Requirements:

• Sound intellectual skills evidenced by a strong academic background to graduate level or equivalent combination of education, training and experience.
• Undertaking relevant industry training or qualifications such as CGI / CILEX
• Knowledge of the principles of corporate governance and understanding of corporate ownership structures and their tax implications and applicable laws and regulations in Gibraltar and/or other international jurisdictions.
• Experience of preparing minutes and other ancillary documents, preparation of payment instructions and monitoring execution of instructions
• Knowledge of KYC and Anti-Money Laundering, FATCA and CRS procedures
• Excellent knowledge of MS Office suite – Excel and Outlook
• Experience of Viewpoint system or equivalent would be an advantage