We are looking, on behalf of a well established law firm in Gibraltar, for a Legal Secretary to work in their Financial Services Team.
Responsibilities:
• Copy typing of letters, memoranda, legal documents, file notes, amending and formatting documents efficiently and accurately
• Dealing with client enquiries either face-to-face or via telephone in a professional and courteous manner
• Relaying messages accurately where necessary and updating contact lists
• Preparing, processing, and issuing monthly invoices
• Maintaining efficient invoicing process and credit control system
• Proofreading and formatting of lengthy documents
• Diary management
• Booking meetings and conference facilities, and distributing relevant information
• Opening, updating, closing, and archiving of client files
• Assisting with on-boarding of new clients – collecting KYC and completing Risk Profiles
• Providing general administration including photocopying, scanning etc
• Organising and managing the receipt and transmissions of documents and correspondence
• Booking travel and accommodation and distributing travel plans
• Completing monthly expenses for each partner
• Updating business development register
• Managing and updating filing system
• Working as part of a team to ensure that effective secretarial cover is maintained.
To be successful you will be able to demonstrate the following:
• Excellent attention to detail
• Organised individual with the ability to prioritise, working under pressure to tight deadlines
• Good Microsoft Office skills
• Excellent communication skills, both written and verbal
• The role requires absolute discretion and an ability to maintain confidentiality
• Personable, but highly professional with ability to cope with changing business demands
• Professional telephone manner, taking detailed messages effectively and efficiently
• Flexibility to work outside normal office hours as and when required
• Ability to both follow instructions and anticipate issues, exercising initiative and proactiveness
• Be comfortable working in a team environment but also enjoy working autonomously.
The ideal candidate will have experience as a personal or executive assistant, preferably within a financial services context.
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