We are looking on behalf of our client for a part time Office Administrator.
Duties:
- Develop and implement administrative systems, processes, and best practices.
- Manage office budget and track expenses.
- Perform administrative support tasks for internal meetings, company events, logistics
- Manage procurement of office supplies and equipment, providing accurate POs and contract documentation.
- Responsible for maintaining the procurement log.
- Responsible for office utilities and services (cleaning, security, mail, provisions).
- Oversee the maintenance, repair, and improvement of office facilities and equipment.
- Manage vendor relationships (cleaning, security, utilities, maintenance contractors).
- Plan and execute office moves, renovations and space planning in collaboration with stakeholders when required.
- Develop and implement sustainability and energy-saving initiatives.
- Responsible for maintaining the asset inventory, tracking of asset movements (transfer, disposals, repairs) and providing regular asset reporting.
- Conduct routine inspections to ensure the offices are clean, safe and fully operational.
Requirements:
- Bachelor’s degree in business administration, Facilities Management, or a related field preferred.
- Proven experience (4+ years) in administrative and/or facilities management roles.
- Strong understanding of facilities management principles and workplace safety regulations.
- Familiarity with office management procedures and basic accounting principles.
- Proficiency in Microsoft Office Suite.
- Language: English essential, Spanish beneficial and other languages advantageous.
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