Assistant Company Secretary – 6 Month Contract

We are looking on behalf of our client for an Assistant Company Secretary.

Duties include, but are not limited to:

• Assist the Group Company Secretary with the preparation and circulation of Board and Committee papers across Group entities.
• Coordinate meeting arrangements, including agendas, scheduling, outstanding papers, and liaison with directors, committee members, contributors, and external advisers.
• Support the preparation of meeting minutes, maintain action logs, and follow up on outstanding actions.
• Assist with maintaining consistent Board and Committee templates, documentation, and governance procedures.
• Support the Group Company Secretary with statutory filings and corporate administration across Gibraltar, the UK, Malta and the Isle of Man.
• Assist with the maintenance of statutory registers, minute books, physical statutory books and company records.
• Maintain ViewPoint on an ongoing basis.
• Prepare and maintain due diligence packs.
• Respond to business-as-usual company secretarial queries and provide company documents to internal stakeholders, external advisers and agents as required.
• Assist with share and capital actions, including preference share issues, redemptions, share transfers, certificates and related documentation.
• Support corporate administration in relation to incorporations, liquidations and reorganisations.

Required:

• Practical experience in company secretarial, corporate administration, governance or a similar regulated environment.
• Good understanding of statutory records, company registers, filings and corporate documentation.
• Experience supporting Board or Committee meetings, including agenda preparation, pack coordination, minute taking and action tracking.
• Good written and verbal communication skills, with the ability to liaise professionally with directors, colleagues, external advisers and agents.
• Strong organisational skills and ability to manage competing priorities and deadlines.
• Professional administration, governance or company secretarial qualification, or willingness to work towards one, would be beneficial.

This is a hybrid role (three days a week in the office and two days a week from home)