Job: Legal Secretary / PA

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  • Title Legal Secretary / PA
    Categories Latest Jobs in Gibraltar
    Salary DOE
    Location Gibraltar
    Job Information

    A leading international law firm providing a wide range of legal services are looking to recruit a Legal Secretary / PA

    The role will be to provide a high quality secretarial / administrative service working alongside a Partner in the Litigation Team. The successful candidate will ideally have experience as a legal secretary /personal assistant, preferably within a litigation context, and have a confident attitude and pro-active approach to work.

    Responsibilities:

    • Copy typing of letters, memoranda, legal documents, file notes, amending and formatting documents efficiently and accurately;
    • Dealing with client enquiries either face-to-face or via telephone in a professional and courteous manner;
    • Relaying messages accurately where necessary and updating contact lists;
    • Preparing Bundles for Court in an organised, prompt and efficient manner;
    • Diary management;
    • Liaising with Court staff;
    • Booking meetings and conference facilities, and distributing relevant
      information;
    • Opening, updating, closing and archiving of client files;
    • Preparing, processing and issuing monthly invoices;
    • Providing general administration including photocopying, scanning etc;
    • Organising and managing the receipt and transmissions of documents and correspondence;
    • Booking travel and accommodation and distributing travel plans;
    • Managing and updating filing system;
    • Working as part of a team to ensure that effective secretarial cover is maintained

    Candidate Requirements:

    • Excellent attention to detail;
    • Organised with the ability to prioritise and work under pressure to tight deadlines;
    • Good Microsoft Office skills;
    • Excellent communication skills, both written and verbal;
    • Personable, but highly professional with ability to cope with changing business demands;
    • Professional telephone manner with ability to take messages effectively and efficiently;
    • Flexibility to work outside normal office hours as and when required;
    • Ability to follow instructions and exercise initiative;
    • Be comfortable working in a team environment but also enjoy working autonomously
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