Job: Fund Administration Assistant Manager (Malta)

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  • Title Fund Administration Assistant Manager (Malta)
    Categories Latest Jobs in Gibraltar
    Salary DOE
    Location Malta
    Job Information

    Our client is fund administration business, providing a comprehensive suite of accounting, fund administration and corporate services, to a range of investment funds and corporate entities.  They are searching for a Fund Administration Assistant Manager to work out of their Malta office, with travelling requirement to other Group offices

    Job Description Overview

    The candidate will be responsible on a daily basis for preparing and reviewing the accounting of all transactions, review dealing summaries linked to subscriptions and redemptions, prepare and review the NAV calculations for a number of funds and corporate entities in our current portfolio as well as be involved in setting-up and servicing new clients.

    Role and Responsibilities

    • Daily direct reporting to Fund Accounting Manager in relation to preparation and review of NAV calculations, shareholders and financial reporting;
    • Ensure all deliverables are completed within deadlines and controls are evidenced;
    • Perform quality and compliance assurance checks on information received, to external and independent sources and in accordance with regulatory requirements;
    • Process invoices and payments in accordance with our remit and in a timely manner;
    • Prepare and review daily bank reconciliations;
    • Intercompany, assets and investments reconciliations on a monthly basis;
    • Prepare, review and present monthly cashflow reports, KPI reports and other investment reporting as requested for monthly/quarterly meetings for the funds’ investment strategy committees and board of directors;
    • Liaise with the shareholders services team in relation to subscriptions and redemptions and related charges and commissions;
    • Assist the shareholder and compliance services team with the review of dealing summaries, monthly statements, contract notes, share register updating and any client acceptance and due diligence procedures;
    • Prepare, review and present financial statements;
    • Assist with the smooth completion of annual audits including finalisation of all financial statements prior to review by the external auditors to ensure completeness and accuracy;
    • Provide exceptional client service by building strong relationships with our clients (fund managers, fund directors, promoters, brokers, custodians, intermediaries and other third parties);
    • Develop strong knowledge of the client’s operations, underlying asset classes and hedging mechanisms.

    Qualifications & Requirements

    • Part-qualification in ACCA or equivalent;
    • At least 2-3 years’work experience in a fund accounting environment is essential;
    • Previous experience of supervision of teams is required;
    • Previous experience of PFS Paxus integrated fund administration system is an advantage;
    • Excellent MS Excel and strong MS Office required;
    • Strong organisational skills, ability to manage and track multiple tasks and deliverables simultaneously;
    • Excellent teamwork, interpersonal, client relationship and communication (written and verbal) skills;
    • Complies with internal controls, policies and procedures;
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