Job: Company Secretary & Compliance Assistant

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  • Title Company Secretary & Compliance Assistant
    Categories Latest Jobs in Gibraltar
    Salary DOE
    Location Gibraltar
    Job Information

    Job Responsibilities:

    Board Meeting & Committee Management

    • Maintain up-to-date board & committee meeting calendars and all relevant participants are kept up to date with changes
    • Maintain the board-room / meeting room ‘booking out’ system
    • Co-ordination of board packs for all meetings so that that they go out electronically / hard copy (where requested) at least 7 days before the meeting date
    • Understand who is responsible for the agenda and submission of reports to make up the board packs and chase them to ensure their input is received in a timely fashion – keep Client Lead informed so they can add their weight to the chase process as needed
    • Ensure papers are consistent in format and branding as appropriate
    • Meet and greet clients as they arrive at the office
    • Co-ordinate travel & accommodation for client board meetings, as required
    • Co-ordinate preparation of boardroom for meetings
    • Prepare draft minutes and circulate draft to attendees within deadlines set by clients
    • Prepare and circulate draft action points in line with the minutes

    Company Secretarial

    • Maintaining statutory books, including registers of members, directors and secretaries
    • Contributing to management discussions as and when required, with particular emphasis on the legal, governance, and regulatory implications of any proposals
    • Filing of returns and documents with Companies House within deadlines
    • Monitoring, and making management aware of, changes in relevant legislation and the regulatory environment, and commenting upon how such changes might impact the business
    • Liaising with advisers, such as lawyers and auditors, as required

    Compliance Assistant

    • Assisting the Compliance Officer
    • Completing client compliance monitoring programmes
    • Drafting and maintaining client policies and procedures
    • Updating/managing client risk registers
    • Researching regulation or legislation for the Compliance Officer
    • Updating Compliance and Procedure Manuals
    • Ensuring due diligence requirements are met
    • Maintaining records of correspondence with the Regulator

    Job Specific Competencies:

    Key skills

    • Outstanding writing skills
    • Outstanding organisational skills
    • Excellent knowledge and experience of MS Word
    • Good knowledge and experience of MS Excel


    • 2:2 or above degree minimum


    • At least 3 years work experience in an office environment
    • Ideally with experience of taking minutes for high level meetings



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