Job: Company Administrator

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  • Title Company Administrator
    Categories Latest Jobs in Gibraltar
    Salary ÂŁ21,000
    Location Gibraltar
    Job Information

    To provide Administration Support Services within the Finance Shared Services Department and other functions in the Gibraltar office.

    Accountabilities:

    • Responsible for ensuring contracts, documents and resolutions are correctly signed in line with corporate signatory polices and that necessary approvals are obtained prior to use of digital signatures.
    • Uploading and administration of contracts within the document management system and subsequent filing of hard copies.
    • Arranging for documents to be sent to Company lawyers for notarisation and apostille.
    • Maintaining the signatory rights file per legal entity ensuring any changes / new legal entities are updated accordingly.
    • Arranging new letterheads and Company stamps.
    • Completion of corporate forms, including bank application forms and other similar documentation.
    • Collating of corporate documentation in relation to the opening of new bank accounts and obtaining supporting KYC.
    • Creation of daily Insertion Orders (IOs) report from the Company’s CRM system, obtain approvals, arrange signing and upload into system.
    • Creation of daily Purchase Orders (POs) report from the Company’s ERP system, obtaining relevant approvals and authorisation of the POs in the system.
    • Responsible for handing out Petty Cash.
    • Provide holiday cover, back up and assistance to payroll process.
    • Involvement in preparation & co-ordination of local Board meetings and ensuring Board members’ requirements are taken care of during their visit.
    • Support the SVP Finance, VP Finance Shared Services and their associated teams on an ad-hoc basis, to include sending couriers, scanning and archiving.
    • Checking of incoming mail and passing to appropriate person.

    Knowledge Skills & Experience:

    Essential Skills:

    • Minimum 1 year’s working experience.
    • Good working knowledge of Microsoft Office products, including Word, Excel & PowerPoint.
    • Experience with Adobe Acrobat Reader.
    • Previous experience in a Company Secretarial role / Admin position.
    • Knowledge of Corporate structures.

    Desirable:

    • Responsible Gaming experience.
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