We are looking on behalf of a well established law firm in Gibraltar for a Secretary/Personal Assistant.
Responsibilities and tasks include, but are not limited to:
- Act as a first point of contact and liaison for clients and colleagues.
- Answering and screening telephone calls.
- Develop and maintain an extensive knowledge of the fee earners’ clients, work in progress and projects and be aware of priorities, potential issues and sensitivities.
- Organise and maintain electronic and hard copy document management systems ensuring that all electronic and paper-based files are up to date.
- Organise extensive international travel, business trips and itineraries for fee earners including sourcing and booking flights, hotels and transport and preparing door-to-door travel packs (full itinerary, tickets, relevant maps and/or directions, contact numbers, arranging cash, currency, visas).
- Booking client and/or inter-office meetings, arrange conference calls and organise client lunches, dinners, workshops, conferences, seminars and other events including booking
restaurants locally and abroad. - Manage the diaries of allocated fee earner(s) in Microsoft Outlook to ensure the efficient scheduling of meetings including sending and responding to invitations on behalf of the fee earner, making and rearranging appointments.
Education/skills:
- Sound intellectual skills evidenced by a strong academic background including formal secretarial qualifications, further training and experience or educated to graduate level.
- At least 5 GCSEs (A-C) or equivalent, to include Mathematics and English.
- Solid, recent PA/secretarial experience at partner or director level.
- Experience of fee/billing management and financial tasks.
- Advanced technical skills – accurate audio and copy typing circa 60 + wpm.
- Excellent knowledge of Microsoft Office, particularly Outlook, Word, PowerPoint and Excel.
Contact us for the full job description!
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