Legal Secretary

A leading international law firm providing a wide range of legal services are looking to recruit a Legal Secretary

The role will be to provide a high quality secretarial / administrative service. The successful candidate will ideally have experience as a legal secretary /personal assistant, preferably within a litigation context, and have a confident attitude and pro-active approach to work.

Responsibilities:

  • Copy typing of letters, memoranda, legal documents, file notes, amending and formatting documents efficiently and accurately;
  • Dealing with client enquiries either face-to-face or via telephone in a professional and courteous manner;
  • Relaying messages accurately where necessary and updating contact lists;
  • Preparing Bundles for Court in an organised, prompt and efficient manner;
  • Diary management;
  • Liaising with Court staff;
  • Booking meetings and conference facilities, and distributing relevant
    information;
  • Opening, updating, closing and archiving of client files;
  • Preparing, processing and issuing monthly invoices;
  • Providing general administration including photocopying, scanning etc;
  • Organising and managing the receipt and transmissions of documents and correspondence;
  • Booking travel and accommodation and distributing travel plans;
  • Managing and updating filing system;
  • Working as part of a team to ensure that effective secretarial cover is maintained

Candidate Requirements:

  • Excellent attention to detail;
  • Organised with the ability to prioritise and work under pressure to tight deadlines;
  • Good Microsoft Office skills;
  • Excellent communication skills, both written and verbal;
  • Personable, but highly professional with ability to cope with changing business demands;
  • Professional telephone manner with ability to take messages effectively and efficiently;
  • Flexibility to work outside normal office hours as and when required;
  • Ability to follow instructions and exercise initiative;
  • Be comfortable working in a team environment but also enjoy working autonomously
Job Category: Latest jobs in Gibraltar
Job Type: Full Time
Job Location: Gibraltar
Salary: DOE

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