Assistant Company Secretary

To assist the Company Secretary within the inhouse company secretariat department. Key tasks will include board calendar management and office administration in relation to the diverse needs of the boards of directors and other stakeholders with a focus on commerciality, effective service, quality, productivity, and efficiency.

Key Responsibilities

  • Effective meeting calendar management
  • Preparation of committee and board packs
  • Attendance at board and committee meetings and effective minute taking when required
  • Ensuring that statutory records are accurate and complete audit trails maintained
  • Dealing with ad hoc requests from internal stakeholders
  • Preparation of minutes and ancillary documents for review by the Company Secretary
  • Maintenance, preparation and provision of due diligence and statutory documentation on request
  • Production and submission of statutory returns for review by the Company Secretary
  • Daily prioritisation of tasks with Company Secretary
  • Administrative support and to the Company Secretary
  • Maintain office filing and storage systems

Knowledge and Skills:

  • Company Management
  • Preferably qualified STEP, ICSA, DoFA or equivalent
  • Educated to A-Level with a minimum of GCSE passes in English and Mathematics
  • Minimum of five years’ experience in company management and office administration
  • Familiar with office software packages
  • Attention to detail
  • Ability to prioritise and work accurately to deadlines
  • Presentable and outgoing in character, with a ‘can and will do’ work ethic
  • Ability to work independently and within a small team
  • Willingness to follow instructions and processes
  • Ability to use workflows and processes to provide feedback
Job Category: Latest jobs in Gibraltar
Job Type: Full Time
Job Location: Gibraltar
Salary: DOE

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